Five product types
Physical goods, digital products, services, subscriptions and licenses. Goods track stock; subscriptions have a billing cycle, auto-renew and reminders; licenses have seats and a Key store.
Products · Sales
One price list, so nobody quotes at a loss
One catalog for goods, services, subscriptions and licenses. Each product can carry several price types, a minimum-margin rule for quotes, and bulk loading from Excel or WooCommerce.
The problem
One price list on file, another price on the quote
Prices live in several spreadsheets, one per customer group. New salespeople quote from memory and sometimes go below cost without anyone noticing.
- The same product has a retail, dealer and bulk price, but you look them up in different files.
- Salespeople can see cost price, or the opposite: all prices are hidden so they cannot quote.
- Hundreds of products from a supplier or web shop are keyed in by hand, with wrong SKUs and invoice names.
How hOne solves it
A single source of price for quotes, orders and invoices
hOne keeps products, price types, quantity-based prices and margin rules in one place. Quotes and orders read their prices from here, and you control who may see cost prices and each price group.
Key capabilities
Categories, brands, attributes
Multi-level categories; manufacturers with country, website and logo. Attributes are grouped and filled in on the product's Attributes tab.
Variants by colour or size
Enter options (for example Colour: Red, Blue) and click "Generate variants". Each variant has its own SKU, price and stock.
Several price types
Create price types such as retail and dealer: fixed, percentage of base price, cost plus %, or multiplier. Prices by quantity and by term are supported; each price type can be restricted to chosen users.
Bulk price editing
The Product price manager is a grid for quickly editing cost, selling price and each price type across many products. Each product keeps a price history.
Minimum-margin rules
Scope a rule to categories, brands, products or customers. When someone quotes below the floor, the system warns, requires approval or blocks.
Excel and WooCommerce import
Download the Excel or CSV template and run an import with progress, success, failed and skipped counts; jobs can be re-run. You can also pull products from WooCommerce via REST API.
AI descriptions and keywords
In the product form, "Write with AI" drafts a description in the tone, length and language you pick and suggests SEO keywords. AI never receives the cost price.
In the product
How it works
Build the catalog
Create categories, manufacturers, attribute groups and price types in Product settings.
Add or import products
Add products one by one or import from Excel or WooCommerce. Fill in SKU, invoice name, cost, selling price and unit.
Set prices and rules
Enter prices per price type, quantity or term. Create minimum-margin rules for the product groups you want to control.
Use them to sell
Quotes, orders and contracts pick products from this catalog; prices and margin warnings apply automatically.
A real workflow
Demo Store sells printers with a dealer price
Lan manages the catalog for Demo Store: retail customers and dealers buy the same model at different prices.
- LanCreates two price types, "Retail" and "Dealer"; the dealer price is visible only to the chosen sales group.
- LanImports 120 products from the Excel template with "Update existing products" on; the job reports successes and error rows.
- LanOpens printer M200 and generates variants Colour: Black, White. Each has its own SKU and stock; she adds a dealer price from 10 units.
- LanSets a rule for the Printers category: minimum markup 8%, mode "Require approval".
- MinhQuotes below the floor and the system asks for approval instead of letting the quote go straight to the customer.
Connects with the rest of hOne
QuotationsQuotes pick products, take prices by price type and respect the minimum-margin rules.OrdersOrder lines take SKU, unit price, tax and period from the product.InventoryPhysical goods track stock, low-stock thresholds and stock per variant.E-invoicesA product's own invoice name is used when issuing e-invoices.ManufacturingProducts have a Composition tab for their components, used for manufacturing bills of materials.
Frequently asked questions
Which product types have variants?
Variants are for physical goods. Services and subscriptions use term-based prices; subscriptions have a billing cycle, number of terms and auto-renew.
Can salespeople see the cost price?
Depending on permissions. Cost price and price editing have their own permissions. Each price type can also be restricted: staff not on its list only see the default retail price, while admins see every group.
Does Excel import update prices?
Yes. Each active price type is a column in the template; empty cells keep the old price. The price-edit permission is needed to update price columns. There is an option to update existing products.
Does deleting a product remove it for good?
Deleted products go to the "Deleted" view and can be restored. They only disappear when you purge them permanently.
Does it sync with my web shop?
hOne imports products from WooCommerce through its REST API and sends webhooks when products are created, updated or deleted.
More in this area: Sales & CRM
CustomersCustomer profiles, contacts, groups, Excel import, duplicate merge, sharing and handover.Sales pipelineStep-based opportunity board, department handover, price hiding per step, forecast and win rate.QuotationsBuild quotations, tiered discount approval, PDF and link sharing, online replies, convert to order.ProposalsSection-based proposals, multiple price options, branded PDF, internal approval, customer signing and comments.OrdersSales orders: price approval, customer confirmation by link, payments, stock-out, subscription renewals.ContractsSales and purchase contracts: approval and signing flows, customer link, renewals, payment schedules, scan import.