A to-do page for the warehouse
The home page shows 4 cards: To receive, To issue, Low stock and Draft documents. Click a card to open a pre-filtered list.
Inventory
Know what is in stock before you confirm the order
hOne keeps the stock ledger inside your sales system: a confirmed order reserves stock, a posted issue deducts it, and every barcode scan shows what is left. An admin turns the module on with "Start inventory management".
The problem
Stock lives in Excel, orders live in the CRM
The storekeeper types into a spreadsheet, sales cannot see what is left, and at month end the two sets of numbers disagree.
- Sales confirms an order after the warehouse has already run out, because real stock is invisible to them.
- Receipts and issues are handwritten or kept in Excel, so it is hard to trace who issued what, when and for which order.
- Wrong, duplicate and negative issues slip through because no rule stops them.
How hOne solves it
One stock ledger tied to your orders
On hand, reserved and available are calculated from the ledger per warehouse. Every change goes through a stock document, so there is a trail to check, and control rules stop mistakes at the moment of posting.
Key capabilities
On hand, reserved, available
The Stock screen shows On hand, Reserved and Available per warehouse. Filter by warehouse or low stock and export to Excel. Cost shows only for users allowed to see it.
Receipts, issues, opening stock
Create receipts, other issues and opening balances: save as draft, post, reverse and print the 01-VT / 02-VT forms. Receive against a purchase order or issue against a sales order.
Automatic order reservation
Reserve stock automatically when an order reaches the statuses you pick. When stock is short, block confirmation, reserve what exists and fill it when goods arrive, or allow over-reservation. Reservations can expire after set days.
Control rules
Set each rule to Off, Warn or Block: negative issues, issuing more than the order quantity, duplicate issues, back-dated documents, posting into a locked period. Negative stock is blocked by default.
Scan any code
The Scan screen reads product barcodes, serials, document and order numbers and GS1 codes with lot and expiry, then offers actions: receive, issue, stock card, print label. Use a USB or Bluetooth scanner, or the camera.
Barcode labels
Print price, barcode, serial/IMEI and lot labels in custom mm sizes. To design your own, use a "Barcode label" template in Templates. Labels never show cost.
Many warehouses, many types
Add main, branch, retail shop, transit, consignment and virtual warehouses. Mark whether each one can be sold from and set a default warehouse for new documents.
How it works
Turn it on and load opening stock
An admin opens Inventory and runs "Start inventory management". Opening stock comes from the quantities already on products (default), from the older per-warehouse stock table, or starts empty; hOne posts one opening document per warehouse.
Set warehouses and rules
In Inventory settings add warehouses, pick the default one, choose which order statuses reserve stock, which rules only warn and which block, and the numbering pattern for documents.
Receive, issue and scan daily
Warehouse staff create documents or scan codes. A confirmed order reserves stock; confirming the order stock-out document, or posting another issue, deducts it.
Monitor and reconcile
Open the stock card of any product, filter low stock, export stock to Excel, reverse a document when a receipt was wrong, and return to the to-do page each morning.
A real workflow
Cửa hàng Demo receives goods, then issues them for Công ty ABC
Cửa hàng Demo sells office equipment with a main warehouse and one shop. Lan runs the warehouse, Minh handles sales.
- LanOpens Inventory, sees "To receive" with one supplier purchase line and clicks "Receive". hOne pre-fills the receipt with exactly the quantity still due.
- LanScans each carton, adding 1 per scan, checks the count and clicks "Receive stock" to post it.
- MinhConfirms the Công ty ABC order. It is in a status selected in settings, so hOne reserves the stock and the product Available figure drops accordingly.
- LanOpens an issue, picks "By sales order" to load the lines still to issue, scans the goods and clicks "Issue stock". If she scans more than the order, the "Issue over order quantity" rule warns or blocks, depending on settings.
- MinhAt the end of the day he filters "Low stock" to see what to reorder, then selects the products that just arrived and clicks "Print labels".
Connects with the rest of hOne
ProductsProducts are the catalog the ledger posts against; services, digital goods and subscriptions never deduct stock.OrdersA confirmed order reserves stock; the order stock-out document deducts it from the ledger.Packing & deliveryThe stock-out document feeds packing and delivery; when delivery completes, the stock-out is updated.ManufacturingProduction orders issue raw materials and receive finished goods through the same stock documents.TemplatesBarcode label templates and stock form layouts are designed in Templates.
Frequently asked questions
How do I switch inventory on?
An admin clicks "Start inventory management" when your company is ready; after that every user sees the Inventory menu. You can switch it off again: the ledger is kept, but orders and issues stop deducting stock.
How is cost calculated?
hOne uses instant weighted average cost. The cost scope can be per company, per warehouse or system-wide.
Can stock go negative?
It depends on the "Negative / empty-shelf issue" rule: set it to Off, Warn or Block; the default is Block. The rule is shared with the "Allow negative stock" option in product settings.
Does it handle lots, expiry and serial numbers?
At scanning and labelling level: the Scan screen reads serials and GS1 codes with lot and expiry, shows a serial status, customer and warranty end, and you can print serial and lot labels. Stock is tracked per warehouse.
Do services or digital goods deduct stock?
No. Services, digital goods, subscriptions and licences never deduct stock. Free-text lines (not linked to a product) are not treated as stock items by default; you can turn that on if you want them controlled.
Who can see cost?
Only users with the permission to view cost see average cost, stock value and document value. For everyone else those columns are hidden, and printed labels never carry cost.
More in this area: Inventory & manufacturing
Reports22 reports in 8 groups, overview with charts, PDF or Excel export, scheduled email, AI assistant.Packing & deliveryChecked packing, delivery by driver or carrier, COD and proof of delivery.ManufacturingBOMs, production and subcontract orders, automatic costing, lot tracing, posted through Inventory.