Folders and three stores
Nested folders with colors. Three tabs: Mine, Company (everyone) and Shared with me. A storage bar, search, and multi-select to move or delete files.
hDocuments
Company files in one place, shared with the right people
One document store for the whole company: nested folders, private, shared and company-wide files, Word, Excel and PowerPoint editing in the browser, link sharing and files received straight from your office scanner.
The problem
Documents scattered across everyone's computer
Contracts, price lists and scanned papers sit on personal computers, in Zalo, in email and on USB sticks. To find one you ask the whole team, and to send one you attach an old version.
- Scanned papers must be renamed and copied by hand into a folder, so they get forgotten or misfiled
- Files sent to customers in chat cannot be taken back, and you never know if they were opened
- A deleted file is gone, because a personal computer has no shared trash
How hOne solves it
A shared store with clear access, fed by your scanner
hDocuments organises files in folders and splits them into My files, Company and Shared with me. Files arrive by upload, by scanner over FTP, or through a WebDAV network drive. Sharing uses expiring links, passwords and an access log; a deleted file can still be restored from Trash.
Key capabilities
Upload files or whole folders
Drag and drop files or a whole folder with its subfolders. An option overwrites files with the same name (the old copy goes to Trash). Admins set the file size and allowed types.
Edit in the browser with hDocs
Create Word, Excel, PowerPoint or .txt notes inside hOne and edit them with the hDocs editor in full screen. hDocs must be licensed for your company.
Controlled sharing
Share with users as View only, Comment or Edit. A public link lasts 7 days; folders offer a password, revoke and an access log.
Receive files from your scanner
Your office scanner sends files to hOne over FTP. Each person has a personal scan folder and the company has a shared Scan folder; files import into the folder you choose and notify you.
Optional AI OCR
With OCR on, scanned images and PDFs are read by AI: full text, a confidence score, and a suggested document type and file name. OCR costs AI usage, so enable it per person or for the shared Scan folder.
WebDAV network drive
Mount the document store as a drive on Windows or Mac over WebDAV, with a separate app password per device that you can revoke. You can also connect a personal Google Drive.
Trash and digital signing
Deleting moves a file to Trash and you can restore it; only Delete permanently removes it for good. The file menu has a Sign action that hands off to digital signing.
In the product
How it works
Build the folder tree
Create folders by department or customer, set colors, add subfolders. Files the whole company needs go in the Company store.
Get documents in
Upload from the browser, or set your scanner to send over FTP using the server, user name and FTP password shown in Document settings. To use it like a drive, create a WebDAV app password.
Share with the right people
Share with colleagues as view or edit, or create a link for outsiders and check the access log when needed.
Find and reuse
Search by name, pick existing documents for project handover or guides, send a file for signing, and restore from Trash if you deleted by mistake.
A real workflow
A scanned contract, shared with the customer
Demo Store signs a paper contract with Company ABC. Lan wants to keep the scan and let the customer view a password-protected copy.
- LanPuts the contract on the office scanner and presses send. The scanner delivers a PDF over FTP to the shared Scan folder.
- hOneThe file imports into the Customer contracts folder. Because AI OCR is on, hOne reads the content, stores the confidence and suggests a file name.
- LanOpens the folder, checks the suggested name, then shares the folder with a password and asks viewers to leave their details.
- Company ABCOpens the link, enters the password and contact details, then views or downloads the file.
- LanOpens the access log to see who opened it and when; when done, she revokes the link.
Connects with the rest of hOne
Digital signingThe file menu has a Sign action; signed documents are added back to the document store.CustomersA document can be attached to a customer, and who can see it follows that customer's access rules.Tasks & projectsProject handover items and guide step images can be picked straight from existing documents.NotificationsNew files from the scanner can notify the owner through notifications.
Frequently asked questions
What are the size and file-type limits?
Admins set the maximum file size, files per upload and allowed types in Document settings. The page shows how much storage is used. The company's total quota is set by its plan.
Is OCR 100% accurate?
No. Each result comes with a 0-100 confidence score, so check key fields such as the contract number or company name. OCR runs on AI, so it has a cost. If OCR cannot read a file, the file is still imported.
What do I need to edit Word or Excel in the browser?
The hDocs editor must be licensed for your company. If it is not, you can still upload, download and share as usual, or mount the WebDAV drive and open files in Word or Excel on your computer.
What if I overwrite or delete a file by mistake?
Deleting moves the file to Trash so you can restore it. When you upload with the overwrite option, the old copy also goes to Trash. Only Delete permanently or Empty trash removes it for good.
Are share links safe?
A document public link expires after 7 days and can be revoked; folders can have a password and an access log.
Will my scanner work?
It works if the scanner has a Scan to FTP function. You enter the server, user name and FTP password shown in the scanner settings. The scanner needs a network path to hOne, which your IT person can set up.
More in this area: Work & People
Tasks & projectsKanban, list, deadline reminders, star-rated reviews with KPI points, and projects with phases and a client portal.KPI & policiesWeighted KPI templates, evaluation rounds, policy documents with read confirmation, penalty and award tickets.AttendanceDual-photo and GPS check-in, monthly timesheet, approve and lock before payroll.Leave & overtimeLeave and overtime requests, tenure-based balances, year-end carry-over, overtime caps.PayrollPay periods, payslips, insurance, income tax, email delivery, employee agree or dispute.