Dual photo with location stamp
In the hCheckin app the rear camera shoots the workplace and the front camera takes a selfie. Coordinates, address and time are printed on the photo. Switch it on or off in Check-in settings.
HR · Attendance
Know who worked where, and close the month without chasing
Employees check in on the hCheckin app or the web, with a photo and location. At month end you review the timesheet, fix odd days, approve and lock it. The approved days are the days payroll uses.
The problem
The month-end timesheet is always a hunt through records
Paper logs, spreadsheets or a machine at the office are hard to verify once people work in the field. Accounting checks every day by hand, and the pay still gets disputed.
- Staff visit customers or work on site, so an office clock-in machine is no use.
- Forgotten check-outs, buddy punching, remote punching: hard to tell which days to trust.
- Leave and overtime requests live somewhere else and are merged into the timesheet by hand.
How hOne solves it
One timesheet as the single source for payroll
hOne records each check-in and check-out with its photo, coordinates and method (GPS, WiFi, office zone or manual). Leave, overtime and business trips flow into the timesheet. You approve and lock the month, and payroll uses exactly the closed numbers.
Key capabilities
Offices, radius and WiFi
Define offices with a radius in meters and the company WiFi. You can turn on auto check-in and check-out when staff enter or leave the office zone, or connect to or leave the WiFi.
Face recognition
Upload a reference photo per employee, then switch recognition on. Choose Must match (blocks check-in on a mismatch) or Log only.
Fewer ways to cheat
Set a maximum length per session and a GPS accuracy threshold. hOne flags a record as suspicious when it detects a fake location.
Routes and business trips
GPS routes are recorded only during work hours and stop at check-out. Business trips have a request, approval, on-site photos and a route.
Monthly timesheet
One row per employee: worked days, late, absent, overtime, leave, business trips. Warning flags for missing check-in, forgotten check-out and short days. Export to Excel or CSV.
Approve and lock
Approve per person or for the whole month, then Lock month. Unlocking needs admin rights and a reason, kept in the approval history.
Work schedule and holidays
Set working days by weekday, half days or alternate Saturdays, and manage holidays. People who do not need to check in get an attendance exemption for a date range.
How it works
Set up offices and schedule
Go to Admin → Attendance: add Offices (location, radius, WiFi), Work schedules and Holidays, then pick the options in Check-in settings.
Employees check in
Open the hCheckin app (or press Check-in on the web), take the photo and send. When offline, the app stores the record and syncs to hOne later.
hOne reminds and summarizes
A forgotten check-out triggers a reminder after the delay you set. Sessions left open too long are closed and flagged. The Attendance page shows who is present, late, absent, on leave or on a trip today.
Approve and lock the month
Resolve the warnings in the timesheet, correct days with a reason, approve and lock. Payroll is only calculated for people whose attendance is approved.
A real workflow
Closing the month for a sales team
Company ABC has a sales team that often visits customers. Lan runs HR and closes attendance each month in hOne.
- Minh (employee)At 08:10 he checks in with hCheckin at the office: dual photo, GPS inside the radius, company WiFi with the right BSSID.
- MinhOn Wednesday he visits a customer across town and sends a business trip request. Once approved he starts the trip, and the app records on-site photos and the route.
- hOneHa forgot to check out. The app reminded her, but the session stayed open, so hOne closed it and flagged Forgot check-out. No overtime is counted for that day.
- Lan (HR)Opens Attendance → Monthly timesheet and sees warnings on 2 employees. She opens each day, corrects the check-out time and writes a reason into the approval history.
- LanPresses Approve month, then Lock month. From now on accounting can run payroll for the whole team.
Connects with the rest of hOne
Leave & overtimeApproved leave appears as paid or unpaid leave in the timesheet. Requests still pending raise a warning before you close.PayrollApproved days and overtime are the inputs of payroll. Anyone whose attendance is not approved is not calculated yet.NotificationsCheck-out reminders and the morning digest for managers go through notifications, including push to the hCheckin app.
Frequently asked questions
Can employees check in without the app?
Yes. The Attendance page on the web has a clock and Check-in and Check-out buttons. Dual photos, auto check-in by location or WiFi and route tracking belong to the hCheckin app.
Does hOne track employees outside work hours?
No. Route tracking only runs after check-in and stops at check-out or at the end of work hours (when Track only during work hours is on). You also choose who can see presence status: Admin only, Managers and team, or everyone.
What about buddy punching or fake locations?
hOne reduces the risk but cannot remove it entirely. It offers dual photos, face recognition (if enabled), WiFi BSSID matching, a GPS accuracy threshold and a suspicious flag when a fake location is detected. The person approving attendance decides on flagged records.
Is overtime calculated automatically from check-ins?
You can turn on Auto-create overtime requests with a minimum number of minutes. The requests still need approval. Sessions closed by the system after a forgotten check-out do not count as overtime.
Can I edit a locked month?
Not directly. Unlocking needs admin rights and a reason; then you fix the days and approve again. If the pay period is already approved, reopen the pay period first.
Do I need to buy a fingerprint or card clock machine?
No. Attendance comes from the hCheckin app, the Check-in button on the web, or an admin entering it for someone with a reason. You do not need separate hardware.
More in this area: Work & People
Tasks & projectsKanban, list, deadline reminders, star-rated reviews with KPI points, and projects with phases and a client portal.DocumentsFolders, trash, sharing, Word and Excel editing, scan-to-FTP intake, WebDAV and optional OCR.KPI & policiesWeighted KPI templates, evaluation rounds, policy documents with read confirmation, penalty and award tickets.Leave & overtimeLeave and overtime requests, tenure-based balances, year-end carry-over, overtime caps.PayrollPay periods, payslips, insurance, income tax, email delivery, employee agree or dispute.