Three ways to create
Create manually, create from confirmed payment vouchers, or get a draft created automatically when the customer fills in the invoice-info form after paying an order.
Finance · E-invoices
Issue e-invoices from the order, no retyping
hOne connects with EasyInvoice (Softdreams). You create invoices from orders or receipt vouchers, sign and issue them from hOne, and issued invoices sync back so you can match them against orders, vouchers and incoming payments.
The problem
Invoices in one tool, orders and money in another
Accounting opens two systems: one for orders and collections, one for invoices. Buyer details are retyped each time, and invoices go out missing or late compared with the money received.
- Retyping the customer name, tax code and address into the invoice tool invites errors.
- No one knows which orders are invoiced and which are still missing.
- Draft invoices sit forgotten until someone finds them at month end.
How hOne solves it
Create, issue and reconcile invoices in one system
An invoice takes its data from the order or receipt voucher, hOne pushes the draft to EasyInvoice, you click Issue (sign) and the invoice is signed at the provider. Status, PDF and invoice number sync back to hOne.
Key capabilities
Tax code lookup
Enter a tax code (10 digits, or 10-3 for a branch) and click search; hOne fills in the company name and address from public data.
Invoice content rules
Rewrite line names when an invoice is built from an order: match by contains, exact, starts with or regex, then replace, prepend/append, or merge several lines into one.
Issue and schedule
Save a draft to EasyInvoice, then Issue one invoice or many at once. A status can also auto-issue after some minutes or at a fixed time.
Sync with EasyInvoice
Sync up and down per invoice, or import by date range. Scheduled sync fetches the last 7 days and links customers by tax code.
Adjust, replace, cancel
Signed invoices can be Adjusted, Replaced or Cancelled (a reason is required). Replaced, Adjusted and Cancelled statuses are recorded.
Email and PDF
Email signed invoices, optionally automatically after issue. View the signed PDF or download many at once.
In the product
How it works
Connect EasyInvoice
On the e-invoice settings page pick EasyInvoice, enter the connection details, symbol and series, then test the connection.
Create a draft
From an order, from a voucher or by hand. Line items pass through the content rules before saving.
Issue
Review the draft and click Issue, or let the system issue on a schedule. The invoice number and signed PDF come back into hOne.
Send and reconcile
Email the invoice to the customer; link it to payment vouchers and the incoming transaction.
A real workflow
Invoicing after Công ty ABC pays
Công ty ABC transfers the order amount and accounting does not retype any customer data.
- SystemReceives the payment with an order number, creates a receipt voucher and emails the customer to ask for invoice details (you can turn this step off).
- LanA Công ty ABC staff member, she fills in company name, tax code and address on the public form.
- SystemCreates a draft invoice from the order lines and links it to the incoming transaction.
- AccountantOpens the Draft view, checks the lines and clicks Issue; the invoice becomes Signed and can be emailed to the customer.
Connects with the rest of hOne
Payment vouchersCreate an invoice from confirmed payment vouchers of one order or contract.OrdersThe invoice takes lines and customer from the order, and the order shows whether it is invoiced.TransactionsAn automatically created invoice is linked to the incoming transaction that triggered it.CustomersSynced invoices are linked to the customer by the buyer tax code.
Frequently asked questions
Which e-invoice providers does hOne support?
Today hOne connects with EasyInvoice (Softdreams). If you use another provider, get in touch and we will advise.
Where are invoices issued?
Invoices are signed and issued at EasyInvoice under that provider process; hOne stores the status, the PDF and the links to orders, vouchers and transactions.
Can I edit a signed invoice?
Not directly. Use Adjust, Replace or Cancel; these need the publish permission.
Can I issue in bulk?
Yes. Select several Draft or Pending-sign invoices and click Issue. Bulk signing cannot be undone, so hOne shows a warning first.
Are automatically created invoices issued automatically?
By default no: invoices created from the customer info form stay as drafts for accounting to review. If you set an auto-issue schedule on a status, they are issued at that time.
More in this area: Finance & Accounting
TransactionsBank ledger: filter, categorise, confirm, reconcile, and link vouchers and VAT invoices.Payment vouchersReceipt and payment vouchers per order, contract or project with VietQR, PDF, email and bank links.Bank reconciliationImport statements, capture payments via hSMS, auto-match vouchers and orders, reconcile each line.Digital signingDigital PDF signing via AutoSign: profiles, permissions, requests, audit log, contracts and orders.