Leave requests
Pick the leave type, date range, morning or afternoon (for a 1-day leave) and reason. The form shows the counted leave days and the days left after the request.
HR · Leave & overtime
Leave and overtime approved fast, with balances always right
Employees submit leave or overtime requests in hOne, and approvers see the balance and warnings right away. Approved requests flow into the timesheet and payroll with no re-typing.
The problem
Leave and overtime usually live in chats and spreadsheets
Requests arrive on Zalo, leave balances sit in the accountant's notebook, overtime hours are told verbally. At payroll time nobody is sure which number is right.
- Nobody knows how many leave days someone has left, especially mid-year joiners or long-tenure staff.
- Overtime has no cap: a request for far too many hours still gets approved and paid.
- Unused leave at year end is forgotten, or handled differently each time.
How hOne solves it
Days are counted by the system, not self-reported
hOne counts leave days against each person's own work schedule, skipping holidays and non-working days. Balances come from the actual requests. Overtime has hour caps, and going over a cap needs an admin note before approval.
Key capabilities
Paid and unpaid leave
Ready-made types: annual, sick, marriage, bereavement, maternity, unpaid and other. Each is marked paid or unpaid, and unpaid leave reduces paid days.
Balances and tenure
Annual leave defaults to 12 days, plus 1 day per 5 years, pro-rated by month for mid-year joiners and leavers. Set a different amount per position or person.
Warnings at approval
Approvers see warnings for exceeding the balance, overlapping a business trip or days already worked. The company can switch on a hard block for requests over balance.
Revoke or shorten
For approved requests, the approver can revoke the whole request or shorten it when plans change.
Overtime requests
Submit by date, start and end time, project and reason. The day type (regular, rest day, holiday) follows the employee's own schedule.
Overtime caps
Defaults are 4 hours on a working day, 12 on a rest day or holiday, 40 a month and 200 a year; adjustable. Going over the monthly or yearly cap needs an admin note to approve.
Year-end carry-over
Set a policy per leave type: forfeit the rest, carry up to N days (with an expiry) or carry without limit. Preview, then run for the whole company.
How it works
Set leave and overtime rules
In Admin → Attendance, use Leave & Tenure for leave amounts, tenure and carry-over, and Payroll settings for overtime multipliers and hour caps.
Employee submits a request
Go to Attendance → Leave or Overtime and press Create request. A request that is still pending can be cancelled by its owner.
Approver decides
The Requests to approve tab shows the balance and warnings. Approve, or reject with a required reason. Your own request needs someone else, unless the company lets a sole admin self-approve (which is logged).
Flows into timesheet and payroll
Paid leave, unpaid leave and approved overtime hours appear in the timesheet. Unpaid leave deducts days, and overtime goes onto the payslip with its multiplier.
A real workflow
Lan's leave request, then overtime
Lan at Company ABC asks for 2 days of annual leave. Minh is her team lead and approves.
- LanCreates an Annual leave request from Thursday to Friday. The form shows 8/12 days left, 2 counted leave days and 6 left after the request.
- MinhOpens Requests to approve, sees enough balance and no warnings, and presses Approve. Lan gets a notification.
- LanNext Saturday she needs to finish some files, so she submits an overtime request from 09:00 to 12:00 with the project name and reason. hOne classes it as a rest day.
- MinhApproves the overtime request. hOne checks the 12-hour rest-day cap and the 40-hour monthly cap before allowing it.
- Ha (HR)When closing the month, the timesheet shows 2 paid leave days and 3 approved overtime hours for Lan, with nothing typed by hand.
Connects with the rest of hOne
AttendanceApproved requests show as paid or unpaid leave in the timesheet. Pending ones raise a warning before attendance is closed.PayrollUnpaid leave deducts days. Approved overtime hours become the Overtime pay line on the payslip.NotificationsApprovers and requesters get notified when a request arrives, is approved or is rejected.
Frequently asked questions
Can I take half a day?
Yes, when the leave is exactly 1 day: choose Morning or Afternoon, with hours taken from your work schedule. Admins can also create requests with specific hours when assigning leave to an employee.
Can I still request leave when I have none left?
By default hOne warns the approver with Over balance and the approver decides. The company can switch on a hard block for requests over balance.
Is overtime paid automatically?
Approved overtime goes into the Overtime pay line of the payslip, using the default legal multipliers: 150% on a working day, 200% on a rest day, 300% on a holiday, plus a night premium. You can change the multipliers in Payroll settings.
What happens to unused leave at year end?
hOne carries leave over by the policy you set: forfeit, limited or unlimited carry-over. With no policy set, the remainder is forfeited. If your company pays out unused leave, the amount is added to the payslip as an extra earnings line.
Who approves leave requests?
Admins, people with the approve-leave permission, or a team lead for members of their team (including sub-teams). A request from the approver themselves needs someone else.
More in this area: Work & People
Tasks & projectsKanban, list, deadline reminders, star-rated reviews with KPI points, and projects with phases and a client portal.DocumentsFolders, trash, sharing, Word and Excel editing, scan-to-FTP intake, WebDAV and optional OCR.KPI & policiesWeighted KPI templates, evaluation rounds, policy documents with read confirmation, penalty and award tickets.AttendanceDual-photo and GPS check-in, monthly timesheet, approve and lock before payroll.PayrollPay periods, payslips, insurance, income tax, email delivery, employee agree or dispute.